A trusted photocopier supplier for your business
If the task of choosing a new photocopier for your business has been given to you, then you have probably searched the internet and found a long list of manufacturers and places where they can be purchased online. The real task however is to not only find the right photocopier for your business, but actually find the right company to deliver, setup and install it onto your IT network.
At My Group Printing, our friendly team has helped countless customers to not only select the correct photocopier for their business, but has been there to help select the options needed and then have one of our engineers connect it and have provided training. Our knowledge (over 25 years of experience) and our partnership with the photocopier market leaders means we can be trusted to help you, whether you buy out right or lease.
This short buyers guide article is one of many, that is aimed at office, IT, facilities managers and business owners or that need to buy a new printer for their offices and want some help choosing the right model.
When choosing a new photocopier for your business, you will likely come across terms including Multifunction Device (MFD) or Multifunctional Printer (MFP) when actually you just want a photocopier or a printer with a feeder on top so you can scan more quickly. This article is made to simplify the process, and despite all these names they are all talking about the same thing… a business photocopier/printer that prints, copies, scans and if needed can fax too.
Why do you need a new photocopier for your business?
Old and outdated printers are not only energy inefficient but can also be a drain on your resources due to frequent breakdowns, slow printing, and limited or difficult to use functions. Your business photocopier (rather than a printer for home) has to be robust and offer connectivity to your existing IT network, including wireless printing and mobile printing (AirPrint).
The cost of running an older photocopier is often much higher due to the increasing costs of toners and parts if your old printer stops working. If parts for your older photocopier need replacing, then you may also find yourself waiting longer while the part is sourced.
Comparing costs when buying a photocopier for a business
Choosing the right photocopier for a business is not just the purchase price. It is important to consider not just the upfront price of the photocopier, but also the long-term cost implications and what support this offers.
While the allure of a shiny new printer may be tempting, it’s vital to understand the actual cost of owning and operating such a machine. This includes:
Print Costs: Calculating the number of prints made annually can reveal whether you’re overpaying on a cost per page print basis.
Toner and Consumable Spend: Some toners are expensive to replace, and not all give you value for money in terms of longevity and print quality.
Equipment Costs: The initial outlay for the photocopier is one aspect, but consider maintenance, potential repairs, and software updates.
It is wise to conduct a print audit to evaluate these factors. This audit doesn’t not have to be onerous, and should be possible with the information printed on your latest service invoice. A service contract that covers your business photocopiers should include: the number of pages printed (colour and mono), date of current and previous readings, the equipment serial number (helpful if you have multiple photocopiers in your business) and will show any other charges.
This information will allow you to see the true costs associated with your photocopier and where savings are achievable.
Photocopiers for business – What do you want and need?
When choosing the right device from a potentially long list of photocopiers, you should consider what you need and what else you want. Our My Group photocopy supplier team has put together an essential list of options to help you find the perfect printer for your business.
Multifunctionality
Do you need a photocopier for your business that combines printing, scanning, and copying or do you just need to print?
A3 or A4 Printing
Why choose A3 when you only print A4? A3 vs. A4 doesn’t sound technical, but in addition to the larger paper sizes they can handle; generally, an A3 photocopier is designed to handle higher print volumes, will be faster, more durable and better value for businesses. Photocopiers do also have a larger footprint than an A4 model, but the newer A3 printers usually have a compact design and will fit most office environments.
Energy Efficiency
Newer models are often more energy-efficient, which means reduced electricity bills.
Document Feeder (a must-have if you do lots of scanning)
If your staff are frequently scanning and copying, a document feeder is a game-changer. Instead of manually placing each page onto the scanner, you can stack multiple pages, and the feeder will scan them in succession. It’s a feature that can significantly boost productivity, especially for businesses with high scanning volumes.
Printing from Phones and Laptops
With the rise of remote working and on-the-go tasks, the ability to print directly from mobile devices is paramount. Modern office printers come equipped with:
Wireless Connectivity – This allows devices within a network to connect without cables.
Mobile Printing – Most photocopiers for businesses and offices now offer dedicated apps that facilitate easy printing from smartphones and tablets.
Cloud Printing – Print documents stored in the cloud without needing to download them to a device first.
Choosing a Photocopier Supplier for Business
Choosing a photocopier for your office is more than just selecting a machine; it’s about understanding the features you want and how they align with your business needs.
Our friendly team at My Group Printing photocopy supplier team is here to help you. We can help decipher your existing contract, show you savings and help you choose between A3 and A4 capabilities, understand photocopier speeds and how you can embrace the latest business printing technology.
25+ years of printing experience
At My Group Printing, our 25+ years of experience and partnership with industry leaders allow us to guide businesses in this critical choice. Our dedicated team can help you navigate the equipment options and show potential savings to help you take advantage of the latest business photocopier technology. With our assistance, you can ensure your small business gets the perfect printer tailored to your needs and the best support from our friendly team and local engineers.