Software

Document management software for higher education 

DocuWare

DocuWare is a recognised leader in document management and workflow automation software. Their offerings include the highly popular electronic signature solution, DocuSign, along with a comprehensive suite of tools designed to securely route and archive important business information.

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Through our partnerships with top print manufacturers, My Group Printing provides extensive expertise and experience to help clients identify and implement the ideal solutions for their document management needs.

DocuWare’s solutions are versatile, serving businesses of all sizes and industries—including the education sector.

With DocuWare’s advanced document management and workflow automation software, schools, colleges, and universities benefit from a cost-effective, sustainable solution that supports both traditional classroom learning and remote or distributed education. DocuWare streamlines and secures essential processes for admissions, financial aid, student records, human resources, facilities management, and much more.

Streamline administrative processes 

DocuWare makes it simple for every academic and administrative department to use the system, eliminating duplicating expenses. Its powerful digital workflows streamline processes across the campus, making tasks like managing enrollment forms, transcripts, invoices, alumni communications, and countless other documents effortless. By digitizing paper records for instant access, staff and faculty can quickly retrieve the information they need to enhance the student experience.

Improve financial fitness 

Enhance financial health by automating tasks like tuition processing, financial aid, accounts payable and receivable, and grants management. DocuWare also streamlines student services by automating key stages of the student lifecycle, including enrollment, transcript management, and alumni engagement—all without the need for additional staff. This intuitive system is easy to implement, budget-friendly, and designed to adapt to future needs.

Document management and digitisation

Document management and digitisation are changing the game for schools, colleges and Universities

Document management and workflow automation enable you to digitize paperwork and securely store it in well-organized folders for quick access whenever needed. Effortlessly capture, store, manage, process, share, and track documents. Features like controlled access, task lists, and email notifications help staff manage daily tasks more efficiently, while decision-makers can approve, reject, or request additional information at critical points in your processes.

DocuWare provides these essential tools tailored for higher education.

Productivity and collaboration 
  • Digitise paper records for instant retrieval, enabling administrative staff, teachers, and students to securely and effortlessly exchange information.
  • Design public-facing e-forms to efficiently capture and process student applications, financial aid forms, transcripts, and more.
  • Seamlessly integrate documents with your student information system and business software to maximize the value of your existing technology.
Security and compliance 
  • Limit unauthorized access to confidential documents and establish protocols to safeguard student privacy.
  • Ensure compliance with regulatory requirements and automatically implement retention schedules.
  • Protect against cyber threats with advanced encryption for data, documents, and online communications.
IT and future-readiness 
  • Implement a user-friendly solution that adapts to the needs of multiple departments without increasing the workload for your IT team.
  • Reduce costs significantly by saving on hardware expenses and IT resources.
  • Safeguard against cybersecurity risks and natural disasters with a robust disaster recovery plan.

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User-friendliness 

User-friendliness is a core principle in the design and development of all DocuWare products. This ensures administrative staff and faculty can quickly adapt to new digital processes and enjoy long-term confidence in a product they can rely on.

scalability

Scalability 

DocuWare Cloud is designed to support colleges and universities of all sizes. This flexible cloud-based solution allows you to instantly scale users and storage to meet evolving needs.

security

Security

Manage the flow of your documents and data, as well as control access. Ensure that all information is captured, processed, and securely stored to prevent misuse and loss.

mobile

Mobility 

Keep your remote staff, faculty, and students connected and productive—anywhere, anytime, on any device.

My Group Printing have a wealth of experience within our dedicated Account Managers, specialising in software solutions to meet each individual educational settings’ needs. Whether you are a School, College or University, we can help provide a catered solution to meet your requirements. For more information, please call us on 01322 643 826.